Student Handbook

Student Handbook


Principal’s Message


I want to personally welcome you to William Penn Elementary School. We believe that our instructional program and extra curricular activities will be rewarding and challenging for your students.

This handbook is designed to acquaint our students and parents with our school`s activities and procedures. Reading this handbook carefully will allow for an easy adjustment to our school family.

We offer a quality instructional program with a highly qualified teaching staff. At William Penn Elementary School, our mission is to provide a quality learning experience for every student everyday without exception.

We welcome your assistance in helping bring out the best in your children. We believe that parental involvement is the key to the success of our school.

Best Wishes For  A Successful School Year!!!


Erica Fraser

William Penn Elementary School Creed

I am respectful….

               I am responsible

                              I am safe

                                       I am prepared.

               We are here to learn; therefore, I will: 

                   ·        Do nothing to keep the teacher from teaching    

                              and anyone, myself included, from learning.

·        Cooperate with all school people.

·        Respect myself, others, and the environment.

By acting in this way, I am capable, connecting, and contributing.  If it is to be, it is up to me.


Penn Pride Rules

              1.     Follow directions. (Respect all adults)

              2.     Keep hands, feet, and objects to yourself.

              3.     No name calling, cursing, teasing, or rude gestures.

              4.     No fighting.

              5.     Be prepared for class.


Arrival / Dismissal Time– Students should begin arriving no earlier than 7:30 a.m.  At this time students will be allowed to enter into the gymnasium under teacher supervision.  Teachers will meet their students in the gymnasium at 7:30 a.m.  School will be dismissed at 2:45 p.m.  Students will be led to the gymnasium by the teacher at the end of the day.  Students should be picked up by 3:00p.m.

·         Shine Time Assembly will be held every morning starting at 7:25 a.m. in the gymnasium.


Attendance Policy    ·         Oklahoma public schools are in session a minimum of 180 days.  Parents, by law, are accountable for their child’s attendance.  The policy is that children may be excused from school because of illness, death in the family or religious holidays.

·         Parents are requested to call the school if their child is to be absent for any reason.  State your child’s name, grade and homeroom teacher.  Give reason for the absence.

·         If a child has been absent for three consecutive days because of an excused absence, parents may call the secretary to request the student’s assignments for make-up work.  The secretary will secure make-up work for the student and have it in the office so that the parent may pick it up.

·         A note from the parent is required when the student returns to school after an absence.  The note should be given to the child’s record teacher.

·         Pleasure trips are classified as unexcused absences, and it is the responsibility of the student to ask to make up his/her school work.  He/She may want to ask a friend to keep assignments for each subject.  Teachers are not expected to help with make-up work for unexcused absences.

Bicycles – Bicycles are to be parked upon arrival at school and are not ridden again until school is dismissed.  Bicycles should be padlocked.  The school is not responsible for stolen bikes.  Bike riders should know and observe all traffic laws, and keep their bikes in good repair to meet safety requirements.  Children are to walk their bicycles while on school grounds and where children are playing. 

Breakfast / Lunch – Breakfast will be provided for all students in the classroom each morning.  The hot lunch program is provided for the benefit and convenience of students.  Students may also bring their lunch.  Please make sure the student’s name is somewhere on the lunch box/sack.

Students are not permitted to leave school during lunch periods by themselves.  Parents taking children out to lunch must sign out and sign in upon returning to school.

Bus Referral Policy – Any student who disregards school bus rules or the directions of the bus driver may receive a referral.

·         First Referral – warning to change behavior

·         Second Referral – 1 day suspension from the bus

·         Third Referral – 3 days suspension from the bus

·         Fourth Referral – 5 days suspension from the bus

·         Fifth Referral – 15 days suspension from the bus

·         Sixth Referral  - Indefinite suspension from the bus– The purpose of the guidance is to help each individual student achieve his highest growth mentally, emotionally, and socially.  We try to do this in several ways:

Counseling Services

·         Helping each new student feel at home at Penn with new teachers and friends in a different setting.

·         Individual conferences whenever a student, a teacher, or the counselor deems it necessary.

·         A testing program designed to help the student learn as much as possible about his/her capabilities.

·         The counselor welcomes the opportunity to talk things over with any students, parent, or teacher.

The guidance counselor is interested in assisting each student in his/her successful progress through elementary school.  This assistance may be in educational guidance, personal problems guidance or developing career goals.

Daily Assignments– Students are given assignments and usually given time to work on them in class.  If work is not finished, a student may be instructed to take the work home to complete for the next day.  Individual teachers have different homework policies.  It will be very beneficial for parents and students to go over their homework together nightly.

Discipline– is the training that develops self-control, character, orderliness, and efficiency.  It is the key to good conduct and proper consideration for other people.  Discipline is one of the most important lessons education should teach.  With an understanding of the purpose of discipline in a school, students may form a correct attitude toward it and not only do their part in making school an effective place of learning, but develop the habit of self-restraint which will make them a better person.

Discipline Plan – provides immediate and consistent logical consequences for inappropriate behavior choices.  Students who experience consistent, logical and realistic consequences learn that they themselves have positive control over their lives.

Teachers are encouraged to develop appropriate systems of reinforcement for appropriate behavior choices in their classrooms.  When a student, however, does not do his/her best or does not use self-control, it becomes necessary to impose logical consequences.  Students’ disruptive behavior that interferes with the teaching/learning process will not be tolerated.  Please review the following steps:

·         Step 1 – Teacher talks with the student and encourages improved behavior.

·         Step 2 – Teacher will call the parents.  Student and teacher will discuss methods to prevent inappropriate behavior and make plans to improve behavior. 

·         Step 3 – Discipline Referral (teacher and/or office) will be sent home.  Referral is to be signed by the parent and returned to the teacher.

·         Step 4 – Student is sent to the Principal/Assistant Principal.  Parent is notified and student may be suspended.

            *Student contracts may be used to promote positive behavior by

              teacher/counselor/principal at any stage.

            *Consequences may be added or deleted depending on severity of

              behavior.  Counselor is notified through referrals and is available

              for intervention and support.

Dress and Personal Grooming:

Students are required to wear the following Uniforms:

·         Short or long sleeve Polo type shirts in the solid colors of Yellow, White, or Light Blue

·         (Shirts must be tucked in and a belt worn.)

·         Pants, shorts, skirts, skorts, or capris in the solid colors of Khaki or Black.  These must be properly fitted.  Waistbands are to be fitted to the waist.  Cargo pants are not allowed. (Shorts, skirts, and skorts must extend below the fingertips, when the child is standing with hands to their sides.)

·         Shoes must be lace-up, buckle, zip, or Velcro, and have closed toes.  Flip-flops and sandals are not allowed.

·         Each student at Penn is encouraged to dress in a manner that demonstrates pride in oneself, his/her family, and our school.

·         Administrators will have the final decision regarding disruptive dress and personal grooming.

Grading – Penn uses the following grading scale:

                       90 – 100% = A            80 – 89% = B

                       70 – 79%   = C            60 – 69% = D    59% or below = U

Report cards reflect academic achievement and skills mastered.  These letter grades are given in academic areas in grades 3–5.  Primary grades PreK-2 are given E = excellent,  S = satisfactory, N = needs improvement, U = unsatisfactory.

 **Progress reports will be sent out at the 4 ½ week mark of every quarter.

Immunizations – Oklahoma State law requires students enrolling in public school to present proof of no less than the following immunizations: 

             5 - DPT or TD vaccines

            4 - Oral Polio vaccines

            2 - doses each of Measles, Mumps, and Rubella

            3 - HIB vaccines

            2 - HEP-A

            3 - HEP-B

            1 - VARICELLA  (unless the child has had chicken pox)

Library Books and Textbooks– Please help your child remember to return their book to school the next day.  Parents and students are financially responsible for the replacement of lost or damaged textbooks and library books. 

Lost and Found – All personal items should be labeled with student’s name. Lost and Found is often moved due to a lack of space, please be sure and check with the office if an item is misplaced.

Make-up Work Policy – When students are absent, they have the number of school days they were absent PLUS one extra day to complete the assignments.  Assignments will be given to the student upon return to school.  Any assignment turned in after the allotted days will be accepted at the teacher’s discretion.  The only exception to this may be long term absence due to illness.

Money – When it is necessary to send money to school, please send the correct amount.  Place it in an envelope with the student’s name, homeroom teacher’s name, and the purpose of the money.

Parent Involvement– There are many ways for parents to become involved in school activities.  Working as a volunteer in the classroom or school is just one of many possibilities.  Parents are encouraged to participate in parent/teacher groups, various committees, and fundraising.

·         Develop a positive working relationship with your child’s teacher.

·         Share any concerns with the teacher about your child’s progress.

·         Be active in communicating your ideas for changes and/or improvements in our school.

·         Supporting your child at home is very important.

·         Provide assistance with homework when necessary.

·         Be enthusiastic and always emphasize the importance of school.

Parent/Teacher Conferences – At Penn we encourage parents to be active in their children’s education.  Conferences are held once during the Fall and once during the Spring.  Parents will be notified in the bulletin and by letter of their conference appointment.  Penn Elementary utilizes one evening and one morning to accommodate the  schedules of all parents.  Please arrive on time, and if you are unable to attend, please notify the teacher through the office.  For other conferences, please call the school office (833-8940) to arrange a convenient time.  We ask that any other conferences be scheduled 24 hours in advance (except in emergency situations).

Parties– Penn Elementary students will have a Fall party, a Winter Holiday, and a Valentine’s Day parties.  Health regulations permit only commercially prepared food items purchased from a retail vendor.  No Homemade Goodies Allowed.

Progress Reports to Parents – Report cards will go home at the end of each quarter and on the last day of school.  The teacher is required to send a mid-quarter progress report home for any or all of the following reasons:

·         Those who are failing or near failing.

·         Those who are not working up to their potential.

·         Those whose unexcused absences are affecting school work.

·         Teachers may send reports home for those doing excellent work.

·         Those who are not turning in homework.

Safety & Security – Adequate supervision is provided on the playground during recess as well as before and after school.  Students should not arrive before 7:30a.m. and should be picked up no later than 3:15p.m.

 We conduct monthly fire and disaster drills in compliance with state statutes.  Lock-down procedures are in place for other emergencies.

Telephone– The school needs to have a current telephone number to contact parents and/or a responsible party for all students enrolled.  Telephone use for students is limited to emergencies (sickness or injury) only.

Testing– is a part of the world of school.  Tests may be used to measure student progress, to identify weaknesses, and to compare a student or groups of students with others.  There are three categories of tests:

·         Classroom tests provide teachers with an evaluation of student learning.  These tests identify strengths and weaknesses in specific subject areas.

·         Oklahoma Core Curriculum tests are given in April.  Students are tested and the scores are based on satisfactory, limited knowledge, or unsatisfactory. 

·         Grades 3-4 are tested on reading and math standards.  Grade 5 is tested in reading, math, science, and social studies.

·         Aptitude tests measure a student’s learning potential.

Parents can help children develop test taking skills.  For specific classroom tests it may be appropriate to review materials with children.  Express your confidence in their abilities and support their efforts.  Classroom and criterion-referenced tests are both challenges for students and need to be approached with a positive attitude.  That attitude is developed at home as well as at school.

Visitors – Parents are welcome to visit the school.  Please schedule a time with the teacher for classroom visits.  ALL VISITORS MUST CHECK IN WITH THE OFFICE

Volunteers – Penn Elementary encourages parent and community members to consider becoming a school volunteer.  There are many opportunities for volunteers in the school:

·         Help in the library, classroom, cafeteria, or playground.

·         Read to students or listen to students read.

·         Assist students with one-on-one help.

·         Organize special events.

·         Chaperone field trips.

·         Help with classroom displays, learning centers, and bulletin boards.

 You may choose to volunteer on a one-time, monthly, weekly, or daily basis, and work for 1, 2, or 3 hours at a time.  Share your knowledge and give your time.  Become a Volunteer!!

Weather Cancellations – School closings due to adverse weather conditions will be announced over radio station KRMG and all television stations by 6:30 a.m. 

Withdrawals– Parents who wish to withdraw their children from Penn must follow these steps:

·         Notify the office at least one day prior to leaving.

·         All accounts should be settled. (cafeteria, textbooks, library books returned)

·         Check out through the office. 


School Volunteers




Phone:  home_______________            



Yes   or   No                  Are you willing to assist in the educational programs of our school?  If yes, please check those areas that interest you.

_____ Reading            _____Science              _____ Social Studies


_____ Math                  _____ Art                      _____ Physical Ed.


_____ Storytelling        _____ Drama               _____ Tutoring


_____ Field Trips        _____ Gathering Materials


_____ Other (Please list)


 Additional Information

What day of the week is most convenient?  M  T  W  Th  F

What time of the day is most convenient?_______________________________

Do you play a musical instrument? 

If yes, which one(s)?________________________________________________

Do you have a hobby you would like to share? 

If yes, please list.__________________________________________________

Have you traveled in other states or countries?

If so, which ones?__________________________________________________




Tulsa Public Schools Community Guidelines and LifeSkills

Community Guidelines:

  • Mutual Respect – having concern and regard for one another
  • Truthfulness – being honest and sincere in action, character, and speech
  • Trustworthiness – being worthy of confidence, dependable, or reliable
  • Attentive Listening -  thinking about what you are hearing
  • Appreciations/No Put Downs – expressing admiration, approval or value rather than saying bad things
  • Right to Pass – having a choice to not participate when a group is sharing personal information
  • Personal Best – choosing to try your hardest in everything you do (using the LIFESKILLS)


  • Caring – to feel and show concern for others
  • Common Sense – to use good judgment
  • Cooperation – to work together toward a common goal or purpose
  • Courage – to act according to one’s beliefs despite fear of consequences
  • Curiosity – a desire to investigate and seek understanding of one’s world
  • Effort – to do your best
  • Flexibility – to be willing to alter plans when necessary
  • Friendship – to make and keep a friend through mutual trust and caring
  • Initiative – to do something because it needs to be done
  • Integrity – to act according to a sense of what’s right and wrong
  • Organization – to plan, arrange, and implement in an orderly way, to keep things orderly and ready to use
  • Patience – to wait calmly for someone or something
  • Perseverance – to keep at it
  • Pride – satisfaction from doing one’s best
  • Problem –Solving – to create solutions for difficult situations and everyday problems
  • Resourcefulness – to respond to challenges and opportunities in innovative and creative ways
  • Responsibility – to respond when appropriate, to be accountable for one’s actions
  • Sense of Humor – to laugh and be playful without harming other

Duties and Responsibilities

The school will:

1.      Provide a happy and healthy learning environment.

2.      Provide carefully planned and directed learning activities.

3.      Keep parents informed about student’s progress.

4.      Provide for individual differences in students so that all children have frequent opportunities to experience success.

5.      Provide supervision for children in informal school relations, such as in the cafeteria, halls, restrooms, and on the school grounds

The student will:

1.      Come to school with a positive, enthusiastic attitude.

2.      Try to do his/her best in all learning situations.

3.      Complete homework and classwork on time.

4.      Use polite manners in all school situations.

5.      Come to school with needed supplies and assignments.

 The parent will:

            1.  Reflect enthusiasm, interest and support for school.

            2.  See that your child comes to school having had adequate rest, a good

                 breakfast, and a happy morning start at home.

3.      Help your child to arrive at school on time.

4.      Provide your child with necessary school supplies.

5.      Help your child establish a regular study time and place at home.

 Stamp of Approval

 Please after reading this Student Handbook and going over it with your child, sign and tear off the bottom portion of this page and send it back to school to his/her teacher.  This will indicate that you have read and understand the rules, policies, and procedures of ….


William Penn Elementary School


Child(ren):                                                                              Grade(s):

_________________________                                        __________________


__________________________                                      __________________


__________________________                                      __________________


Parent’s Signature: _____________________________  Date:  _____________

Tulsa Public Schools

William Penn Elementary


Tulsa Public Schools – The District of Choice



We will provide quality learning experiences for every student, every day, without exception. 


We Believe

  • Everyone can and will learn.
  • High expectations yield high results.
  • That quality learning experiences require:
    • An effective teacher in every classroom;
    • An effective principal in every school;
    • A challenging curriculum;
    • Adequate resources;
    • Continuous improvement in every classroom, office, and department;
    • Shared accountability among students, teachers, administrators, staff, parents and community;
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